Creating a PDF from a Google Form can be useful for various purposes such as sharing a printable version, archiving responses, or creating a report. Here’s how you can create a PDF from Google Forms:
Option 1: Using Google Forms Add-ons
- Install an Add-on:
- Open your Google Form.
- Click on the three vertical dots menu icon (⋮) in the upper right corner.
- Select “Add-ons” > “Get add-ons”.
- In the add-ons marketplace, search for an add-on that allows you to generate PDFs from form responses. Examples include “PDF for Google Forms” or “Form Publisher”.
- Click on the add-on, then click “Install” and follow the prompts to grant permissions.
- Configure the Add-on:
- After installing, go back to your Google Form.
- Click on the add-ons menu (⋮) again, then select the PDF add-on you installed.
- Follow the add-on’s instructions to set up how the PDF should be generated. Typically, you can choose which form responses to include, customize the layout, and select where to save or send the PDF.
- Generate the PDF:
- Once configured, run the add-on to generate the PDF from your Google Form.
- The add-on will usually process the form responses and create a PDF document based on your settings.
- Save or Share the PDF:
- After the PDF is generated, you can save it to your Google Drive, download it to your computer, or share it directly from the add-on interface.
Option 2: Using Google Sheets (Manual Method)
- Link Google Form to Google Sheets:
- Open your Google Form.
- Click on the “Responses” tab.
- Click on the green Sheets icon to create a new Google Sheets spreadsheet linked to your form.
- Export Responses to PDF:
- In Google Sheets, click on “File” > “Download” > “PDF Document (.pdf)”.
- This will create a PDF document based on the current view of your Google Sheets, which includes the form responses.
- Customize the PDF (Optional):
- Before downloading, you can customize the view in Google Sheets by hiding columns, adjusting formatting, or adding additional information if needed.
- Save or Share the PDF:
- Once downloaded, the PDF can be saved to your computer, uploaded to Google Drive, or shared directly with others.
Tips:
- Add-ons vs. Manual Method: Using add-ons provides more automation and customization options, whereas exporting from Google Sheets gives you more control over formatting but requires more manual steps.
- Data Privacy: Always consider privacy and data security when handling form responses, especially if they contain sensitive information.
- Testing: Before using any method in a production environment, test it with sample data to ensure the PDF output meets your expectations.
By following these steps, you can easily create PDF documents from your Google Forms, whether through add-ons for automation or manually via Google Sheets for more control over formatting.